Tender

Schema

title:

string, multilingual

Additionally in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (stage2_EU):

uk (title) and en (title_en) translations are required

The name of the tender, displayed in listings. You can include the following items:

  • tender code (in procuring organization management system)

  • periodicity of the tender (annual, quarterly, etc.)

  • item being procured

  • some other info

description:

string, multilingual

Detailed description of tender.

tenderID:

string, auto-generated, read-only

The tender identifier to refer tender to in “paper” documentation.

OpenContracting Description: TenderID should always be the same as the OCID. It is included to make the flattened data structure more convenient.

procuringEntity:

ProcuringEntity, required

Organization conducting the tender.

OpenContracting Description: The entity managing the procurement, which may be different from the buyer who is paying / using the items being procured.

If procurementMethodType is negotiation or negotiation.quick, then possible values of ProcuringEntity.kind are limited to ['general', 'special', 'defense'].

procurementMethod:

string, auto-generated

open:

Відкрита процедура

selective:

Вибіркова процедура

limited:

Обмежена процедура

Procurement Method of the Tender.

procurementMethodType:

string

belowThreshold:

below threshold procedure indentifier

aboveThresholdUA:

above threshold procedure indentifier

aboveThresholdEU:

above threshold EU procedure indentifier

aboveThresholdUA.defense:

defense procedure indentifier

reporting:

reporting procedure indentifier

negotiation:

negotiation procedure indentifier

negotiation.quick:

negotiation.quick procedure indentifier

esco:

esco procedure indentifier

closeFrameworkAgreementUA:

closeframeworkagreementua procedure indentifier

closeFrameworkAgreementSelectionUA:

closeframeworkagreementua.selection procedure indentifier

Possible values in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage1:

competitiveDialogueEU:

competitiveDialogueUA:

Possible values in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage2:

competitiveDialogueEU.stage2:

competitiveDialogueUA.stage2:

awardCriteria:

string, required

lowestCost:

Найнижча ціна (за замовчуванням)

lifeCycleCost:

Вартість життєвого циклу

Критерій визначення переможця.

awardCriteriaDetails:

string, multilingual

Детальна інформація про критерії визначення переможця.

value:

EstimatedValue, обов’язково

Total available tender budget. Bids greater then value will be rejected.

OpenContracting Description: The total estimated value of the procurement.

Absent in Energy Service Contracting procedure - esco

guarantee:

BasicValue

Bid guarantee

submissionMethod:

string

electronicAuction:

Електронний аукціон

Метод подання пропозицій.

submissionMethodDetails:

string, multilingual

Детальна інформація про метод подання.

eligibilityCriteria:

string, multilingual

Опис критеріїв відповідності для потенційних учасників.

date:

string, Date, auto-generated

items:

list of Item objects, required

List that contains single item being procured.

OpenContracting Description: The goods and services to be purchased, broken into line items wherever possible. Items should not be duplicated, but a quantity of 2 specified instead.

features:

list of Feature objects

Features of tender.

documents:

List of Document objects

OpenContracting Description: All documents and attachments related to the tender.

questions:

List of Question objects

Questions to procuringEntity and answers to them.

complaints:
List of Complaint and Claim objects.
List of Claim objects for belowThreshold.

Complaints and Claims to tender conditions and their resolutions.

bids:

List of Bid objects

A list of all bids placed in the tender with information about tenderers, their proposal and other qualification documentation.

OpenContracting Description: A list of all the companies who entered submissions for the tender.

minimalStep:

EstimatedValue, обов’язково для безлотових закупівель з аукціоном

The minimal step of auction (reduction). Validation rules:

  • amount should be less then Tender.value.amount and between 0.5% and 3% of Tender.value.amount

  • currency should either be absent or match Tender.value.currency

  • valueAddedTaxIncluded should either be absent or match Tender.value.valueAddedTaxIncluded

awards:

List of Award objects

All qualifications (disqualifications and awards).

agreements:

List of Agreement objects

Only in Close Framework Agreement procedure - closeFrameworkAgreement or Close Framework Agreement (Selection) procedure - closeFrameworkAgreementSelectionUA

agreement:

Agreement object

Only in Price Quotation procedure - priceQuotation

contracts:

List of Contract objects

enquiryPeriod:

Period, required

Period when questions are allowed. At least endDate has to be provided.

OpenContracting Description: The period during which enquiries may be made and will be answered.

Additionally in Defense procedure - aboveThresholdUA.defense, Open procedure - aboveThresholdUA and Open procedure with publication in English - aboveThresholdEU:

enquiryPeriod has additional fields:

  • invalidationDate - date of the last tender conditions modification, when all bid proposals became invalid. Broker (eMall) should take action in order for bids to be activated or re-submitted.

  • clarificationsUntil - time before which answers for questions and claims can be provided. After this time the procedure will be blocked.

dateCreated:

string, Date, auto-generated

Дата створення закупівлі.

dateModified:

string, Date, auto-generated

owner:

string, auto-generated

tenderPeriod:

Period, required

Period when bids can be submitted. At least endDate has to be provided.

OpenContracting Description: The period when the tender is open for submissions. The end date is the closing date for tender submissions.

qualificationPeriod:

Period, read-only

This period consists of qualification and 10 days of stand still period.

OpenContracting Description: Period when qualification can be submitted with stand still period.

Only in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA

complaintPeriod:

Period, read-only

Період оскарження умов закупівлі.

auctionPeriod:

Period, read-only

Period when Auction is conducted.

awardPeriod:

Period, read-only

Awarding process period.

OpenContracting Description: The date or period on which an award is anticipated to be made.

mainProcurementCategory:

string

goods:

The primary object of this tender involves physical or electronic goods or supplies.

services:

The primary object of this tender involves construction, repair, rehabilitation, demolition, restoration or maintenance of some asset or infrastructure.

works:

The primary object of this tender involves professional services of some form, generally contracted for on the basis of measurable outputs or deliverables.

OpenContracting Description: The primary category describing the main object of the tender.

Validation depends on:

milestones:

List of Milestone objects.

plans:

List of PlanRelation objects.

status:

string

draft:

Чернетка закупівлі

active.enquiries:

Enquiries period (enquiries)

active.tendering:

Tendering period (tendering)

active.auction:

Auction period (auction)

active.qualification:

Winner qualification (qualification)

active.awarded:

Standstill period (standstill)

unsuccessful:

Unsuccessful tender (unsuccessful)

complete:

Complete tender (complete)

cancelled:

Cancelled tender (cancelled)

Status of the Tender.

Different in Defense procedure - aboveThresholdUA.defense, Open procedure - aboveThresholdUA and and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (UA):

active.tendering:

Tendering period (tendering)

active.auction:

Auction period (auction)

active.qualification:

Winner qualification (qualification)

active.awarded:

Standstill period (standstill)

unsuccessful:

Unsuccessful tender (unsuccessful)

complete:

Complete tender (complete)

cancelled:

Cancelled tender (cancelled)

Different in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick:

active:

Active tender (default)

complete:

Completed tender

cancelled:

Cancelled tender (cancelled)

unsuccessful:

Unsuccessful tender (unsuccessful)

Different in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (EU):

active.tendering:

Enquiries and tendering period

active.pre-qualification:

Pre qulification period

active.pre-qualification.stand-still:

Standstill before auction

active.auction:

Auction period (auction)

active.qualification:

Winner qualification (qualification)

active.awarded:

Standstill period (standstill)

complete:

Complete tender (complete)

unsuccessful:

Unsuccessful tender (unsuccessful)

cancelled:

Cancelled tender (cancelled)

Different in Close Framework Agreement procedure - closeFrameworkAgreement:

active.tendering:

Tendering period (tendering)

active.pre-qualification:

Pre-qualification period (pre-qualification)

active.pre-qualification.stand-still:

Standstill before auction

active.auction:

Auction period (auction)

active.qualification:

Winner qualification (qualification)

active.qualification.stand-still:

Standstill before contract signing

active.awarded:

Standstill period (standstill)

unsuccessful:

Unsuccessful tender (unsuccessful)

complete:

Complete tender (complete)

cancelled:

Cancelled tender (cancelled)

Different in Close Framework Agreement (Selection) procedure - closeFrameworkAgreementSelectionUA:

draft:

ProcuringEntity creats draft of procedure, where should be specified procurementMethodType - closeFrameworkAgreementSelectionUA, procurementMethod - selective. One lot structure procedure. Also ProcuringEntity should specify agreement:id, items, title, description and features, if needed.

draft.pending:

ProcuringEntity changes status of procedure from ‘draft’ to ‘draft.pending’ to make the system check provided information and pull up necassery information from Agreement in frameworks_electroniccatalogue.

draft.unsuccessful:

Terminal status. System moves procedure to ‘draft.unsuccessful’ status if at least one of the checks is failed.

active.enquiries:

Enquiries period (enquiries)

active.tendering:

Tendering period (tendering)

active.auction:

Auction period (auction)

active.qualification:

Winner qualification (qualification)

active.awarded:

Standstill period (standstill)

unsuccessful:

Unsuccessful tender (unsuccessful)

complete:

Complete tender (complete)

cancelled:

Cancelled tender (cancelled)

lots:

List of Lot objects.

Contains all tender lots.

In Reporting, negotiation procedures - reporting, negotiation, negotiation.quick: Only if tender.procurementMethodType is negotiation or negotiation.quick.

agreementDuration:

string, required

Duration of agreement. Maximum 4 years. Format ISO8601 (PnYnMnDTnHnMnS)

Only in Close Framework Agreement procedure - closeFrameworkAgreement

maxAwardsCount:

ціле число, обов’язковий

Maximum number of required Awards

Only in Close Framework Agreement procedure - closeFrameworkAgreement

qualifications:

List of Qualification objects.

Contains all tender qualifications.

Only in Open procedure with publication in English - aboveThresholdEU and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA

cancellations:

List of Cancellation objects.

Contains 1 object with active status in case of cancelled Tender.

The Cancellation object describes the reason of tender cancellation contains accompanying documents if any.

criteria:

Список об’єктів Criterion.

Критерії кваліфікації учасників.

inspector:

Organization

Інспектор закупівлі. Може бути вказаний лише за наявності funders.

reviewRequests:

Список об’єктів ReviewRequest, лише для читання

Запити на перевірку.

contractTemplateName:

string

Назва шаблону договору.

funders:

List of Organization objects.

Optional field.

The funder is an entity providing money or finance for contracting process.

buyers:

List of Buyer objects, required at least 1 object in case of the central procurement kind

Identifications of the subjects in whose interests the purchase is made

revisions:

List of Revision objects, auto-generated

Historical changes to Tender object properties.

cause:

Deprecated (use CauseDetails instead)

string, required for negotiation and negotiation.quick procedures. Also it is required for reporting procedure if field procurementMethodRationale is empty, procuringEntity.kind is not other and tender value amount is bigger than:

  • 100 000 for goods,

  • 200 000 for services,

  • 1 500 000 for works.

Causes for using reporting, negotiation or negotiation.quick procedures. For more details see Article 35 of the Law of Ukraine “On Public Procurement”

Possible values in tender causes dictionaries.

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick

causeDescription:

Deprecated (use CauseDetails instead)

string, multilingual

Reasoning behind usage of reporting, negotiation or negotiation.quick procedures.

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick

causeDetails:

CauseDetails, required

Causes and reasoning for tenders.

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick

stage2TenderID:

string, auto-generated, read-only

The tender identifier on second stage

Only in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage1

shortlistedFirms:

List of Firm objects, auto-generated, read-only

OpenContracting Description: List of firm which can register bid on tender

Only in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage2

targets:

List of Metric

Only in Open procedure - aboveThresholdUA

Could be created only if status of tender is draft. Modifying is possible if status of tender in [draft, active.tendering]. In all other statuses creating and modifying is forbidden.

Additionally in Energy Service Contracting procedure - esco:

NBUdiscountRate:

float, required

NBU Discount Rate as of tender notice publication date. Possible values: from 0 to 0.99 (from 0% to 99% respectively), with 3-digit precision after comma (e.g. 00.000). NBUdiscountRate change is interpreted as a change of tender conditions.

minimalStepPercentage:

Value, Float, required for non-lots tenders with auction.

Minimum step increment of the energy service contract performance indicator during auction that is calculated from participant’s bid. Possible values: from 0.005 to 0.03 (from 0.5% to 3%), with 3-digit precision after comma.

fundingKind:

string, required.

Tender funding source. Possible values:

  • budget - Budget funding.

  • other - exclusively supplier’s funding.

Default value: other

yearlyPaymentsPercentageRange:

float, required for non-lots tenders with auction

Fixed percentage of participant’s cost reduction sum, with 3-digit precision after comma. Possible values:

  • from 0.8 to 1 (from 80% to 100% respectively) if tender:fundingKind:other.

  • from 0 to x, where x can vary from 0 to 0.8 (from 0% to x% respectively) if tender:fundingKind:budget.

noticePublicationDate:

string, Date

Read-only, autogenerated.

Date of tender announcement.

contractChangeRationaleTypes:

object

Read-only, autogenerated.

The dictionary of possible rationaleTypes for contract.

Could be one of:

Important

The Tender dates should be sequential:

  • Current time

  • enquiryPeriod.startDate

  • enquiryPeriod.endDate

  • tenderPeriod.startDate

  • tenderPeriod.endDate

Tender workflow Reporting, negotiation procedures - reporting, negotiation, negotiation.quick

digraph G { A [ label="active*" ] B [ label="complete"] C [ label="cancelled"] A -> B; A -> C; }

* marks initial state