Tender

Schema

title:

string, multilingual

Additionally in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (stage2_EU):

uk (title) and en (title_en) translations are required

The name of the tender, displayed in listings. You can include the following items:

  • tender code (in procuring organization management system)
  • periodicity of the tender (annual, quarterly, etc.)
  • item being procured
  • some other info
description:

string, multilingual

Detailed description of tender.
tenderID:

string, auto-generated, read-only

The tender identifier to refer tender to in “paper” documentation.

OpenContracting Description: TenderID should always be the same as the OCID. It is included to make the flattened data structure more convenient.
procuringEntity:
 

ProcuringEntity, required

Organization conducting the tender.

OpenContracting Description: The entity managing the procurement, which may be different from the buyer who is paying / using the items being procured.

If procurementMethodType is negotiation or negotiation.quick, then possible values of ProcuringEntity.kind are limited to ['general', 'special', 'defense'].
procurementMethod:
 

string, auto-generated

limited:

Procurement Method of the Tender.

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick
procurementMethodType:
 

string

belowThreshold:below threshold procedure indentifier
aboveThresholdUA:
 above threshold procedure indentifier
aboveThresholdEU:
 above threshold EU procedure indentifier
aboveThresholdUA.defense:
 defense procedure indentifier
reporting:reporting procedure indentifier
negotiation:negotiation procedure indentifier
negotiation.quick:
 negotiation.quick procedure indentifier
esco:esco procedure indentifier
closeFrameworkAgreementUA:
 closeframeworkagreementua procedure indentifier
closeFrameworkAgreementSelectionUA:
 closeframeworkagreementua.selection procedure indentifier

Possible values in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage1:

competitiveDialogueEU:
 
competitiveDialogueUA:
 

Possible values in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage2:

competitiveDialogueEU.stage2:
 
competitiveDialogueUA.stage2:
 
value:

Value, required

Total available tender budget. Bids greater then value will be rejected.

OpenContracting Description: The total estimated value of the procurement.

Absent in Energy Service Contracting procedure - esco
guarantee:

Guarantee

Bid guarantee
date:

string, Date, auto-generated
items:

list of Item objects, required

List that contains single item being procured.

OpenContracting Description: The goods and services to be purchased, broken into line items wherever possible. Items should not be duplicated, but a quantity of 2 specified instead.
features:

list of Feature objects

Features of tender.
documents:

List of Document objects

OpenContracting Description: All documents and attachments related to the tender.
questions:

List of Question objects

Questions to procuringEntity and answers to them.
complaints:
List of Complaint and Claim objects.
List of Claim objects for belowThreshold.

Complaints and Claims to tender conditions and their resolutions.
bids:

List of Bid objects

A list of all bids placed in the tender with information about tenderers, their proposal and other qualification documentation.

OpenContracting Description: A list of all the companies who entered submissions for the tender.
minimalStep:

Value, required

The minimal step of auction (reduction). Validation rules:

  • amount should be less then Tender.value.amount and between 0.5% and 3% of Tender.value.amount
  • currency should either be absent or match Tender.value.currency
  • valueAddedTaxIncluded should either be absent or match Tender.value.valueAddedTaxIncluded
awards:

List of Award objects

All qualifications (disqualifications and awards).
agreements:

List of Agreement objects

Only in Close Framework Agreement procedure - closeFrameworkAgreement or Close Framework Agreement (Selection) procedure - closeFrameworkAgreementSelectionUA
agreement:

Agreement object

Only in Price Quotation procedure - priceQuotation
contracts:

List of Contract objects
enquiryPeriod:

Period, required

Period when questions are allowed. At least endDate has to be provided.

OpenContracting Description: The period during which enquiries may be made and will be answered.

Additionally in Defense procedure - aboveThresholdUA.defense, Open procedure - aboveThresholdUA and Open procedure with publication in English - aboveThresholdEU:

enquiryPeriod has additional fields:

  • invalidationDate - date of the last tender conditions modification, when all bid proposals became invalid. Broker (eMall) should take action in order for bids to be activated or re-submitted.
  • clarificationsUntil - time before which answers for questions and claims can be provided. After this time the procedure will be blocked.
dateModified:

string, Date, auto-generated
owner:

string, auto-generated
tenderPeriod:

Period, required

Period when bids can be submitted. At least endDate has to be provided.

OpenContracting Description: The period when the tender is open for submissions. The end date is the closing date for tender submissions.
qualificationPeriod:
 

Period, read-only

This period consists of qualification and 10 days of stand still period.

OpenContracting Description: Period when qualification can be submitted with stand still period.

Only in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA
auctionPeriod:

Period, read-only

Period when Auction is conducted.
auctionUrl:

url

A web address for view auction.
awardPeriod:

Period, read-only

Awarding process period.

OpenContracting Description: The date or period on which an award is anticipated to be made.
mainProcurementCategory:
 

string

goods:The primary object of this tender involves physical or electronic goods or supplies.
services:The primary object of this tender involves construction, repair, rehabilitation, demolition, restoration or maintenance of some asset or infrastructure.
works:The primary object of this tender involves professional services of some form, generally contracted for on the basis of measurable outputs or deliverables.

OpenContracting Description: The primary category describing the main object of the tender.

Validation depends on:
milestones:

List of Milestone objects.
plans:

List of PlanRelation objects.
status:

string

active.enquiries:
 Enquiries period (enquiries)
active.tendering:
 Tendering period (tendering)
active.auction:Auction period (auction)
active.qualification:
 Winner qualification (qualification)
active.awarded:Standstill period (standstill)
unsuccessful:Unsuccessful tender (unsuccessful)
complete:Complete tender (complete)
cancelled:Cancelled tender (cancelled)

Status of the Tender.

Different in Defense procedure - aboveThresholdUA.defense, Open procedure - aboveThresholdUA and and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (UA):

active.tendering:
 Tendering period (tendering)
active.auction:Auction period (auction)
active.qualification:
 Winner qualification (qualification)
active.awarded:Standstill period (standstill)
unsuccessful:Unsuccessful tender (unsuccessful)
complete:Complete tender (complete)
cancelled:Cancelled tender (cancelled)

Different in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick:

active:Active tender (default)
complete:Completed tender
cancelled:Cancelled tender
unsuccessful:Unsuccessful tender

Different in Open procedure with publication in English - aboveThresholdEU, Energy Service Contracting procedure - esco and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA (EU):

active.tendering:
 Enquiries and tendering period
active.pre-qualification:
 Pre qulification period
active.pre-qualification.stand-still:
 Standstill before auction
active.auction:Auction period (auction)
active.qualification:
 Winner qualification (qualification)
active.awarded:Standstill period (standstill)
complete:Complete tender (complete)
unsuccessful:Unsuccessful tender (unsuccessful)
cancelled:Cancelled tender (cancelled)

Different in Close Framework Agreement procedure - closeFrameworkAgreement:

active.tendering:
 Tendering period (tendering)
active.pre-qualification:
 Pre-qualification period (pre-qualification)
active.pre-qualification.stand-still:
 Standstill before auction
active.auction:Auction period (auction)
active.qualification:
 Winners qualification (qualification)
active.qualification.stand-still:
 Standstill before contract signing
active.awarded:Standstill period (standstill)
unsuccessful:Unsuccessful tender (unsuccessful)
complete:Complete tender (complete)
cancelled:Cancelled tender (cancelled)

Different in Close Framework Agreement (Selection) procedure - closeFrameworkAgreementSelectionUA:

draft:ProcuringEntity creats draft of procedure, where should be specified procurementMethodType - closeFrameworkAgreementSelectionUA, procurementMethod - selective. One lot structure procedure. Also ProcuringEntity should specify agreement:id, items, title, description and features, if needed.
draft.pending:ProcuringEntity changes status of procedure from ‘draft’ to ‘draft.pending’ to make the system check provided information and pull up necassery information from Agreement in frameworks_electroniccatalogue.
draft.unsuccessful:
 Terminal status. System moves procedure to ‘draft.unsuccessful’ status if at least one of the checks is failed.
active.enquiries:
 Enquiries period (enquiries)
active.tendering:
 Tendering period (tendering)
active.auction:Auction period (auction)
active.qualification:
 Winner qualification (qualification)
active.awarded:Standstill period (standstill)
unsuccessful:Unsuccessful tender (unsuccessful)
complete:Complete tender (complete)
cancelled:Cancelled tender (cancelled)
lots:

List of Lot objects.

Contains all tender lots.

In Reporting, negotiation procedures - reporting, negotiation, negotiation.quick: Only if tender.procurementMethodType is negotiation or negotiation.quick.
agreementDuration:
 

string, required

Duration of agreement. Maximum 4 years. Format ISO8601 (PnYnMnDTnHnMnS)

Only in Close Framework Agreement procedure - closeFrameworkAgreement
maxAwardsCount:

string, required

Maximum number of required Awards

Only in Close Framework Agreement procedure - closeFrameworkAgreement
qualifications:

List of Qualification objects.

Contains all tender qualifications.

Only in Open procedure with publication in English - aboveThresholdEU and The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA
cancellations:

List of Cancellation objects.

Contains 1 object with active status in case of cancelled Tender.

The Cancellation object describes the reason of tender cancellation contains accompanying documents if any.
funders:

List of Organization objects.

Optional field.

The funder is an entity providing money or finance for contracting process.
buyers:

List of PlanOrganization objects, required at least 1 object in case of the central procurement kind

Identifications of the subjects in whose interests the purchase is made
revisions:

List of Revision objects, auto-generated

Historical changes to Tender object properties.
cause:

string, required for negotiation and negotiation.quick procedures

Causes for using negotiation or negotiation.quick procedures. For more details see Article 35 of the Law of Ukraine “On Public Procurement”.

Possible values for negotiation and negotiation.quick procedures:

  • twiceUnsuccessful Two tenders have already been cancelled due to lack of participants
  • additionalPurchase Need to use the same supplier for unification, standardization, etc.
  • additionalConstruction Need of additional construction works
  • stateLegalServices Purchase of legal services connected with protection of rights and interests of Ukraine
  • resolvingInsolvency Goods procurement related to resolving insolvency according to the law
  • artPurchase Procurement related to creation or purchase of artwork
  • contestWinner Conclusion of contract with the winner of architecture or art contest
  • technicalReasons Lack of competition due to technical reasons
  • intProperty Necessity of protecting intellectual property rights
  • lastHope Conclusion of contract with the last hope supplier

Possible values for negotiation.quick procedure:

  • emergency Occurrence of special economical reasons related to emergency management
  • humanitarianAid Occurrence of special economical reasons related to emergency management
  • contractCancelled Termination of an agreement by the fault of supplier
  • activeComplaint Unfinished complaining process in active procurement

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick
causeDescription:
 

string, multilingual, required for negotiation and negotiation.quick procedures

Reasoning behind usage of negotiation or negotiation.quick procedures.

Only in Reporting, negotiation procedures - reporting, negotiation, negotiation.quick
stage2TenderID:

string, auto-generated, read-only

The tender identifier on second stage

Only in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage1
shortlistedFirms:
 

List of Firm objects, auto-generated, read-only

OpenContracting Description: List of firm which can register bid on tender

Only in The Competitive Dialogue procedure - competitiveDialogueEU, competitiveDialogueUA stage2
targets:

List of Metric

Only in Open procedure - aboveThresholdUA

Could be created only if status of tender is draft. Modifying is possible if status of tender in [draft, active.tendering]. In all other statuses creating and modifying is forbidden.

Additionally in Energy Service Contracting procedure - esco:

NBUdiscountRate:
 

float, required

NBU Discount Rate as of tender notice publication date. Possible values: from 0 to 0.99 (from 0% to 99% respectively), with 3-digit precision after comma (e.g. 00.000). NBUdiscountRate change is interpreted as a change of tender conditions.
minimalStepPercentage:
 

Value, Float, required.

Minimum step increment of the energy service contract performance indicator during auction that is calculated from participant’s bid. Possible values: from 0.005 to 0.03 (from 0.5% to 3%), with 3-digit precision after comma.
fundingKind:

string, required.

Tender funding source. Possible values:
  • budget - Budget funding.
  • other - exclusively supplier’s funding.

Default value: other
yearlyPaymentsPercentageRange:
 

float, required

Fixed percentage of participant’s cost reduction sum, with 3-digit precision after comma. Possible values:

  • from 0.8 to 1 (from 80% to 100% respectively) if tender:fundingKind:other.
  • from 0 to x, where x can vary from 0 to 0.8 (from 0% to x% respectively) if tender:fundingKind:budget.
noticePublicationDate:
 

string, Date

Read-only, autogenerated.

Date of tender announcement.

Important

The Tender dates should be sequential:

  • Current time
  • enquiryPeriod.startDate
  • enquiryPeriod.endDate
  • tenderPeriod.startDate
  • tenderPeriod.endDate